Board Nominations and Elections

SPECIAL PROCEDURES DUE TO COVID-19

Nominations must be submitted before the November 6th HBA virtual meeting.

Since we will very likely not be able to directly hand paper forms to each other for signing and submitting to the appropriate board member, you can instead ask that the person you are reaching out to email to you a statement that they are in support of your nomination to the Board. You can then forward that email to HBA Vice President Larry Grubler, at vp@hbametro.org.

Voting will take place at the November 6th (virtual) meeting. If you have a need for a Proxy Voting Form, available below, then print and fill it out along with the Voting Ballot Form, scan or photograph them both, and email to Larry Grubler.

HBA Board Nomination and Election Process

Under the HBA’s Bylaws, as amended, there are three “classes” of Board members. The first class of Board members’ terms expired as of the HBA Annual Meeting in November 2011; subsequent classes’ terms expire in each successive year. The following explains how the nomination and election process will occur, in accordance with the Bylaws.

To be nominated, an HBA member must be in good standing and eligible to vote, and must obtain the supporting signatures of at least seven HBA members in good standing and eligible to vote, on a Nomination Form to be supplied by the Board (but see SPECIAL PROCEDURES DUE TO COVID-19). The form will contain at least ten signature lines—legitimacy of signatures and good standing status expressly will be in the sole discretion of the Board, so that candidates may wish to obtain more than seven signatures, against the possible challenge of some signatures. A member can support the nomination of more than one candidate.

 

The candidate for nomination must attach to the Nomination Form a copy of a Candidate’s Statement, signed by the candidate, which theretofore must have been filed by e-mail in the month of September with the President and Treasurer of the HBA Board, expressing briefly the candidate’s intent, qualifications, and reasons for seeking Board nomination and election. A copy of the Candidate’s Statement must be attached to the Nomination Form when presented to members for possible signature supporting the nomination. All Nomination Forms are due to be submitted to the President or Treasurer by the start of the October meeting of HBA.

All prospective nominees will be offered an opportunity to speak for approximately 2 – 3 minutes at the October general meeting preceding the November Annual Meeting, regarding their candidacy. Voting by the membership will occur by paper ballot during the November Annual Meeting, held during the time of the regular November HBA meeting; voting by proxy and/or voting by e-mail also may be options.

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The class of Board members (typically three or four) whose seats are open for election are announced in the late summer. The HBA membership will be reminded at that time of the status of open Board seats and which current Board members are running for re-election, in order to afford members sufficient opportunity to determine whether to seek nomination in the fall.

The first election of a class of three HBA Board members took place in fall 2011. The election was held in accordance with our By-Laws shortly after the HBA became a NYS not-for-profit corporation; previously, it had been an unincorporated association. Annual nominations and elections are a very important process for our organization, and the Board encourages all members to participate actively, either by declaring candidacy for a position on the Board or by submitting a vote by ballot or proxy.

The service goals and expectations of Board members, as well nomination and election procedures, are explained in the documents made available below on this page. We look forward to your participation in this important process.

HBA Board Service: Roles / Responsibilities

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HBA Board Nomination Form and Procedures

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Voting Ballot Form

Proxy Voting Form